| Related Policy | Version Effective Date | Review Cycle | Last Reviewed | Procedures Contact |
|---|---|---|---|---|
| Ä¢¹½ÊÓƵ IV-2.00 |  Sept. 14, 2026 | Every 5 years | Sept 14, 2026 | Office of the President |
- Introduction
These Procedures implement Ä¢¹½ÊÓƵ Policy IV-2.00 Ä¢¹½ÊÓƵ Policy on Conflict of Interest in Research and Development. In accordance with ,Ìý, and the State Ethics Law, in addition to other existing USM and Ä¢¹½ÊÓƵ policies on professional commitment of faculty, outside consultancy, and conflict of interest, these Procedures sets forth the requirements to obtain such exemptions from the State Ethics Law when Ä¢¹½ÊÓƵ collaborates with external entities for research and development. - Scope
All Ä¢¹½ÊÓƵ officials and employees shall comply with these Procedures. - Definitions
- Designated Official: The Ä¢¹½ÊÓƵ staff member(s) tasked with reviewing the disclosure form.
- Harmful Interest: An interest which is found by the Designated Official to be so influential as to impair impartiality in the conduct of research, the interpretation of the results of the research, and/or the determination of research or other professional or employment priorities.
- Relationship: Means any interest, service, employment, gift, or other benefit or relationship. "Relationship" includes any relationship of the spouse or other relative (father, mother, sister, brother, or child) of an officer or employee if such relationship would create restrictions on the officer or employee under the conflict of interest provisions of the Public Ethics Law.
- Research or development: Means basic or applied research or development and includes:
- The development of marketing of university-owned technology;
- The acquisition of services of an official or employee by an entity for research and development purposes; or
- Participation in State economic development programs.
- State Ethics Law: The law contained in the Annotated Code of Maryland – General Provisions – Title 5 – Maryland Public Ethics Law.
- Procedures
- Timely Disclosure of any Relationship
- Ä¢¹½ÊÓƵ requires timely disclosure of any relationship, defined herein, which would otherwise be prohibited by this Policy or the State Ethics law.
- Outgoing (or former) officials or employees shall take any necessary steps to ensure compliance with this Policy when transitioning from Ä¢¹½ÊÓƵ employment to a position at another organization or interest in such organization. Failure to do so may result in notice to the Ethics Commission.
- Review of Claim for Exemption by Designated Official
- Ä¢¹½ÊÓƵ officials or employees claiming an exemption under this Policy shall complete the disclosure form, available from the Office of Legal Affairs.
- An employee may not engage in the research and development activities until he or she receives final approval from the Ä¢¹½ÊÓƵ President.
- The Office of Legal Affairs shall forward the disclosure form to the Designated Official for review and evaluation.
- The Senior Vice President and Chief Operating Officer shall review the disclosure form submitted by Ä¢¹½ÊÓƵ staff member(s) and other Ä¢¹½ÊÓƵ officials.
- The Chief Learner Experience and Success Officer shall review disclosure forms submitted by Ä¢¹½ÊÓƵ Faculty members and members of the divisions of Academic Affairs.
- The Designated Official in reviewing the disclosure form:
- May request further information to be disclosed;
- Shall determine whether or not the disclosed relationship represents a harmful interest; and
- Shall determine the restrictions, if any, which shall be imposed by Ä¢¹½ÊÓƵ to manage, reduce or eliminate any actual or potential conflict of interest.
- Following completion of the disclosure form review, the COO or Provost shall forward the form to the Ä¢¹½ÊÓƵ President.
- Ä¢¹½ÊÓƵ officials or employees claiming an exemption under this Policy shall complete the disclosure form, available from the Office of Legal Affairs.
- Approval of the Claim for Exemption by the President
- The Ä¢¹½ÊÓƵ President shall approve or deny the claim for exemption as described in the disclosure form. The decision of the Ä¢¹½ÊÓƵ President shall be the final decision.
- If the Designated Official determined that the disclosed relationship represents a harmful interest, then approval shall not be granted.
- Post-Approval Conflict of Interest
- If, after approval of the claim for exemption, a new or unforeseen conflict of interest arises between the Ä¢¹½ÊÓƵ employee/official and the entity engaging in research and development, the Ä¢¹½ÊÓƵ employee/official shall promptly disclose such conflict, in writing, to the Office of Legal Affairs who shall forward such disclosure to the Designated Official for processing.
- Timely Disclosure of any Relationship
- Enforcement
Ä¢¹½ÊÓƵ officials or employees who violate the Policy or Procedures may be subject to disciplinary action up to and including termination of employment. In addition, the Ethics Commission may be notified of violations of the Policy or Procedures. - Related Policies, Procedures, and References